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1. Do you find the program user-friendly?

Before you purchase any accounting software myob malaysia for your business, you should not forget to raise this highly important question “Can anyone use it?”. If you have qualms or you have some hesitations in mind, you may opt to download a copy of the program first and do a number of income entries or enter into the system a couple of expense receipts. While doing so and you need to go through a whole more process than expected, then maybe it may not be a good fit for your business.

You might want to take into account, too, the number of times you have to consult the program’s Help page or refer to the manual if your software vendor provided you with one.

Observe too if you often lose your way to accomplishing even a simple task or find it difficult to do or you may need to check on the Help screens every now and then, most likely that the program you are trying is not at that easy to use.

2. Could you save valuable time just by using the program?

Each accounting program you may come across with are all designed to save you a good amount of time, simply because they do calculations of the given figures and from the gathered results it can simply generate your needed report.

What I am referring to is the daily use of the accounting program itself. Your guiding question is “Can I use this accounting program as easy as entering data into a piece of paper?”

Try to picture this in your mind… you ask a paint brush artist to use the brush you gave him to paint the entire house just by using it, when do you think is the best time that he’d be able to finish it up, within a year or so… Under normal circumstances you would not use just any brush for this task when you have the liberty to make use of right painter brush… keep in mind that your accounting programs main purpose is to help you save valuable time.

What consumes most our time when dealing with such programs is when we are entering into the system expense receipts, issuing of invoices or recording income. You must bear in mind that the most number of hours that you spend with the program should be way faster when compared to the use of paper and pen.

Keep in mind that if we can jot down an expense made, together with the item details, price and all, the accounting program we have should let us do just the same but in much quicker pace.

3. Is there any need for you to have previous experience first?

It is crucial to know if the software you are about to use for your business needs you to have a prior experience first. This is not simply about your personal background knowledge of accounting or bookkeeping. Additionally there is a handful of accounting programs that requires you to undergo courses first just you will be more apt to use it. If you find the things I am talking about now as something hard to believe, you may want to check first with your local newspaper and see from the ads inside the number of people offering their services and assistance for a particular program simply because the use of which is way too difficult to master at once.

I myself have witnessed that most of these software vendors would offer their clients sort of training courses as they make their purchase of their accounting software. In the real world this is simply preposterous, you are a customer buying their accounting program but you will need to pay them a fee as well to conduct training sessions for you and your people just so you will know how to properly use it.

It sounds like buying yourself a new vehicle, but have not much of a choice because but to leave it in your garage simply because the skills you have from your prior vehicle is just not enough for your newly purchased one. A computer program should not require a very rigorous training for just a simple task of entering information from a number of receipts.

4. Do you see in the accounting program everything you may ever need?

You might also want to take into account if all those added extra stuff could be of use for your business or simply there is no need for your business to have those. If the program comes with the capability of generating 100s of reports, do you really think that you will be using each one of those, together with all the other built-in features?

For one, I know that there are many other accounting programs out there trying to outdo and outwit each other in terms of the number of different kinds of reports it can generate. At the end of the day, most of these generated reports are completely not useful at all and just a waste of our time when we attend to such functions that just serves no purpose at all.

Say for example that I own a lawn mowing business. On a weekly basis, I make a number of good runs and make a few purchases. After some determinable amount of reporting period, usually I can come up with a good notion on how I can verify my taxable income. …

Get the total amount of your income, deduct all your expenses, and you get your taxable income. It is such a wonder to know that an accounting program could generate 100s of reports or graphs out of simple information exactly like that. One will realize that these reports are basically just the same but are being presented to you in different ways just to have variation.

All businesses, regardless of its sheer size, are uniquely different on its own and they have specific needs. In looking for the right accounting program to use, you will never go wrong if your guiding principle will be like at the click of your mouse would you be able to get the basic information you might require or does it give you the luxury of processing your bookkeeping tasks simple and without fuss?

There you have it; everything else would just be a sugar coating.

You can make your own judgment.
Try to do a Google search, to look for accounting software for small businesses and if you happen to come across trial software, go ahead and download it. Here are suggested searches you can make:

EasyAs Accounting Software - Small Business Accounting and Bookkeeping
Myob - Mind your own Business - Accounting and Bookkeeping

Make it a point that you download the trial versions of these suggested programs and try to determine which one would work best for your own business. You will have a good notion which programs would serve your business needs once you start using them.